3 Ways Meeting Room Signs Can Improve Your Workplace

Guest Post: Neil Rieger, Signet

Meeting rooms are essential to any business. They are the place where strategies are debated, clients are met, peers collaborate, and deals are struck.

Neil Rieger

Neil Rieger

However, if there is one problem most workplaces can relate to in regards to their meeting rooms, it’s the inability to quickly and easily identify whether they are free to use.

While it seems like a small issue, it can cause big headaches in situations where you or a team member need to hold an important, unscheduled meeting on the fly.

Meeting room signs are a simple, cost effective measure to manage these issues. Here are 3 ways they can improve your workplace and simplify the process of holding meetings with both your staff and clients.

They Help to Avoid Room-Sharking

We’re all familiar with the office “shark” and chances are there are more than one around your workplace. These are the people that snag a meeting room without hesitating to check if it’s been reserved first.

While we don’t endorse their behavior, we understand it. Most workplaces do not have clear meeting room schedules, making it difficult and/or tedious to find out if a room is up for grabs or not.

Today’s meeting room signs allow you to easily bypass this problem. Located at the front of each of your conference rooms, room signs are synced to your company’s scheduling software and color-coded to easily show whether a room is available or not.

They Allow You to Confirm Meetings with Ease

Any company with multiple meeting rooms is familiar with the moment someone peeps their head into a room to find a bunch of blank faces staring up at them.

Again, this is because traditional workplaces lack a simple way for their employees to confirm the location and time of their meetings on the fly.

Meeting room signs are synced to your scheduling software and are updated instantly with any changes. Hence, employees are able to easily check the small monitor at the front of a room to confirm the time/location of their meeting without having to disturb anyone else.

They Make “Squatting” Officially Possible

Squatting in a meeting room shouldn’t be frowned upon. Some people simply like a little extra privacy to focus in on their tasks and get productive.

Usually somehow color-coded per status, constantly updated signs help to make squatting possible and official, without interrupting anyone else’s schedule.

Anyone looking to lock him/herself in a room for a few hours to get some work done can easily see whether a room is available from a distance, or even book one for a specific time of the day.

That way, they can rest assured that they won’t be disturbing anyone else and in turn won’t get distracted by someone barging through the door in the middle of the day.


Neil Rieger is the Director of Creative Services at Signet, Inc., an enterprise software company headquartered in San Jose, California. At Signet Neil helps lead product design, professional design services, and marketing along with consulting clients on digital workplace strategy, corporate communications, content strategy, and employee engagement.

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